Last revised :19-2-2020
In order to provide you with a more personalised and responsive service we need to remember and store information about how you use this website. This is done using small text files called cookies. Cookies contain small amounts of information and are downloaded to your computer or other device by a server for this website. Your web browser then sends these cookies back to this website on each subsequent visit so that it can recognise you and remember things like your user preferences. You can find more detailed information about cookies and how they work at http://www.aboutcookies.org/.
Our websites are built using common internet platforms. These have built-in cookies which help compatibility issues (e.g. to identify your browser type) and improve performance (e.g. quicker loading of content).Type & Expiry : Session
If you register for access to a restricted area, our cookies ensure that your device is logged for the duration of your visit. You will need your username and password to access the restricted areas.Type & Expiry :Session
Our cookies may also remember your site preferences (e.g. language) or seek to enhance your experience (e.g. by personalizing a greeting or content).Type & Expiry : Session
We use several third party analytics tools to help us understand how site visitors use our website. This allows us to improve the quality and content on wallpostsoftware.com for our visitors. The aggregated statistical data cover items such as total visits or page views, and referrers to our websites. For further details on our use of Google Analytics, see below.Type & Expiry : Persistent, but will delete automatically after two years
We use third party social media widgets or buttons to provide you with additional functionality to share content from our web pages to social media websites and email. Use of these widgets or buttons may place a cookie on your device to make their service easier to use, ensure your interaction is displayed on our webpages (e.g. the social share count cache is updated) and log information about your activities across the Internet and on our websites. We encourage you to review each provider's privacy information before using any such service. For further details on our use of social media widgets and applications, see below.Type & Expiry :Persistent, but will be deleted automatically after two years
We use third party advertising platforms to ensure you are served with the right offers for your interests. In order to achieve that, third party cookies are required to enable our marketing efforts. These cookies track which pages you visited and what actions you took while on wallpostsoftware.com. Based on your behaviour, we can determine which offer is best suited for you. For more information, visit Google’s or Facebook’s official page on cookie usage.Type & Expiry :Persistent, but will be deleted automatically after two years
Some of the cookies we use are necessary for the functioning of the website.
We also use functional cookies to record information about the choices you have made and to allow us to tailor the site to our users; for example, to remember your language or region. This information is usually anonymised and is not used for any other purpose.
We or our service providers also use analytic services to help us understand how effective our content is, what interests our users have, and to improve how this Website works. In addition, we use web beacons or tracking pixels to count visitor numbers and performance cookies to track how many individual users access this Website and how often, how long you stayed on our Website, pages you visited. This information is used for statistical purposes only and it is not our intention to use such information to personally identify any user.
This site may, with your permission, also use targeted cookies which we use to track user activity and sessions so that we can deliver a more personalized service, and (in the case of advertising cookies) which are set by the third parties with whom we execute advertising campaigns and allow us to provide advertisements relevant to you.
By using this Website you agree that we can place cookies on your computer or device as explained above. However, you can control and manage cookies in various ways. Please bear in mind that removing or blocking cookies can impact on your user experience and parts of this Website may no longer be fully accessible.
You can change your cookie settings for this website at any time at cookies settings.
As an alternative, you can block all cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
If you accept some or all cookies on this website you still have the option of setting your browser to notify you when you receive a cookie, so that you may determine whether to accept it or not.
We sometimes use external web services on this Website to display content within the web pages of this Website, for example to display images, show videos or run polls. As with the social buttons, we cannot prevent these sites, or external domains, from collecting information on your use of this embedded content.
We may also use tracking technologies to determine whether you have read, clicked on, or forwarded certain email communications we send to you so that we can make our communications more helpful and interesting. If you do not wish us to confirm whether you have opened, clicked on or forwarded our communications, you will need to unsubscribe, as it is not possible for us to send these emails without tracking enabled. Registered subscribers can update their communication preferences at any time by contacting us, or you can unsubscribe following the instructions in the individual email communications you receive from us.
We may modify or amend this Cookie Notice from time to time at our discretion. When we make changes to this notice, we will amend the revision date at the top of this page, and such modified or amended Cookie Notice shall be effective as to you and your information as of that revision date. We encourage you to periodically review this Cookie Notice to be informed about how we are using cookies.
Last revised : 9 August 2020
When you use and interact with our websites, use our software or services, or communicate in other ways, we may collect, use, share and process information relating to you, which is known as Personal Data.
WallPost is the brand name of the flagship software developed by Smart Management IT Solutions (SMIT).
Smart Management Solutions is a global technology provider and management consultancy, with its company headquarters at:
17901 Von Karman Avenue, Suite 600
Irvine, California 92614, USA
More information on SMIT can be found on www.smartmanagement-its.com
WallPost is a cloud-based ERP software solution developed to help businesses of all sizes achieve decisive digital transformation and innovation to reach success and gain a competitive edge in the global market. The software incorporates all the key business functions of a business onto a single platform.
We strive to provide our clients with turnkey software solutions to replace time-consuming traditional office practices with efficient, secure, and reliable workflow automation, both at the enterprise level and within individual business departments.
SMIT services include consultancy, technical support, subject matter expertise and software development.
Our Data Protection Officer can be contacted by email: firstname.lastname@example.org
We may collect personal data from you in the following situations:
a)When you use our software and services
b)When you interact with us in person, through correspondence, by phone, by social media, or through our websites. This also includes when you interact with us as a representative of a company, such as entering into a contract with us, contacting us for support or other issues
c)When engaging with our partners and customers in providing our software and services
d)When we obtain data from third-party data aggregators, SMIT marketing partners, public sources or social networks. We only use this data if you have given your consent to them to share your Personal Data with others
We may collect, record and use your personal data in physical and electronic form, and will hold, use and otherwise process that data as set out in this policy.
We collect and use personal data mainly to perform direct sales, direct marketing and customer service. We also collect data about suppliers, partners and persons seeking a job or working in our company.
We may use your information for the following purposes:
a)To send you marketing materials you have requested. This may include information about our products and services, events, activities, and promotions of our associated partners’ products and services. This communication is subscription based and requires your consent
b)To send you information about the products and services that you have purchased from us
c)To perform direct sales activities in cases where legitimate and mutual interest is established
d)To provide you content and venue details on a webinar or event you signed up to attend
e)To reply to a ‘Contact me’ or other web forms you have completed on one of our SMIT websites, e.g. to initiate a free trial
f)To follow up with incoming requests (customer support, emails, chats, or phone calls)
g)Provide access to purchase WallPost software or the SMIT services
h)Perform contractual obligations such as order confirmation, license details, invoice, reminders, and similar. The contract may be with SMIT directly or with a SMIT partner
i)Notify you about any disruptions to our services (system messages)
j)Contact you to conduct surveys about your opinion on our products and services
k)Recruitment and processing job applications
The collection of personal data based on consent from the data subject will be done by using ‘Consent Forms’ that will store documentation related to the consent given by the individual. Individual consents will always be stored and documented in our systems. We may send digital marketing to persons who have consented, such as email marketing.
We use personal information for fulfilling our obligations related to contracts and agreements with customers, partners and suppliers.
We use personal information for compliance with a legal obligation we have such as keeping records for tax purposes or providing information to a public body or law enforcement agency.
We may use personal data if it is considered to be of legitimate interest and if the privacy interests of the data subjects do not override this interest.
Normally, to establish the legal basis for data collection, an assessment has been made during which a mutual interest between SMIT and the individual person has been identified. This legal basis is primarily related to our sales and marketing purposes, and we may send information on products and services to our customers based on legitimate interest. We will always inform individuals about their privacy rights and the purpose for collecting personal data.
Since we provide a wide range of services, what type of personal data we collect and the way we use it depends on the service we provide or the purpose for which the data has been given or collected. For example, for purpose of contacting us, we collect data such as name, job title or function, company name, size, register headquarters, contact information (email, phone number, etc.), service you are interested in and so on; for job application, we collect data such as personal name, contact information, previous job details and so on.
We may also collect feedback, comments and questions received from you in service-related communication and activities, such as meetings, phone calls, documents, and emails. From our websites, we may collect IP-address and actions taken on the site.
If you upload photos or videos, add posts or comments, etc. on our community website, the information can be read by anyone with access to the community site and used for purposes over which SMIT or you have no control. Therefore, SMIT is not responsible for any information you submit to the community website.
We may also use your personal data in connection with:
a)Legal or regulatory requirements
b)Requests and communications from competent authorities
c)Client account opening and other administrative tasks
d)Relationship management, which may involve:
- Legal or regulatory requirements
- Sending you thought leadership or details of our products and services
- Contacting you for feedback on services
- Sending you event invitations
- other marketing or research purposes
e)Recruitment and business development
f)Services we receive from our professional advisors, such as lawyers, accountants and consultants
g)Investigating or preventing security incidents
h)Protecting our rights and those of our clients
SMIT does not collect or process any special categories of personal data, such as public unique identifiers or sensitive personal data.
We store personal data for as long as we find it necessary to fulfill the purpose for which the personal data was collected, while also considering our need to answer your queries or resolve possible problems, to comply with legal requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes.
This means that we may retain your personal data for a reasonable period of time after your last interaction with us. When the personal data that we have collected is no longer required, we will delete it in a secure manner. We may process data for statistical purposes, but in such cases, data will be anonymized.
Note that retention periods vary in different jurisdictions and are set in accordance with local regulatory and professional retention requirements.
You have the following rights with respect to your personal data:
- The right to request a copy of your personal data that SMIT holds about you
- The right to request that SMIT corrects your personal data if inaccurate or out of date
If you are a customer or partner and you have registered a profile on our community website, you may update your user profile by logging into community and selecting “edit profile”.
If you are a customer and using WallPost software, you may update your user profile in your WallPost account by logging into your WallPost account and choose the option “profile/edit” to edit your details.
a)The right to request that your personal data be deleted when it is no longer necessary for SMIT to retain such data
b)The right to withdraw any consent to personal data processing at any time. For example, your consent to receive e-marketing communications:
- If you want to withdraw your consent to e-marketing, please make use of the link to manage your subscriptions included in our communication. Please note that you may still receive system messages and administrative communications from SMIT, such as order confirmations, system messages and notifications about your account activities.
- Contacting you for feedback on services
- Sending you event invitations
- Other marketing or research purposes
c)The right to request that SMIT provides you with your personal data and, if possible, to pass on this information directly (in a portable format) to another data controller when the processing is based on consent or contract
d)The right to request a restriction on further data processing, in case there is a dispute in relation to the accuracy or processing of your personal data
d)The right to object to the processing of personal data, in case data processing has been based on legitimate interest and/or direct marketing
d)Protecting our rights and those of our clients
Any query about your Privacy Rights should be sent to: email@example.com
We do not share, sell, rent, or trade your information with any third parties without your consent, except from what is described below:
a)Third-party Service Providers working on our behalf:
- We may pass your information on to our distributors, agents, sub-contractors and other associated organizations with the purpose of them providing services to you on our behalf.
b)Third-party Product Providers we work in association with:
c)If required by law:
- We will disclose your personal information if required by law or if we, as a company, reasonably believe that disclosure is necessary to protect our company’s rights and/or to comply with a judicial proceeding, court order or legal process. However, we will do what we can to ensure that your privacy rights continue to be protected.
If the sub-contractor processes Personal Data outside the EU/EEA area, such processing must be in accordance with the EU Privacy Shield Framework, EU Standard Contractual Clauses for transfer to third countries, or another specifically stated lawful basis for the transfer of personal data to a third country.
If a new sub-contractor is signed or a change of sub-contractor is performed related to our WallPost Cloud service, the customers will be notified in line with our Terms of Service.
We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include:
-Education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data
- Administrative and technical controls to restrict access to personal data to a ‘need to know’ basis
-Technological security measures, including fire walls, encryption and anti- virus software
-Physical security measures, such as security passes to access our premises
The transmission of data over the internet (including by e-mail) is never completely secure. So, although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.
If you are unhappy with the way in which your personal data has been processed, you may, in the first instance, contact: firstname.lastname@example.org
If you remain dissatisfied, then you have the right to apply directly to your national supervisory authority for a decision.